Executive Assistant

Job Overview

Manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

Responsibilities and Duties

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Oversee the performance of other staff.
• Format information for internal and external communication – memos, emails, presentations, reports.

Qualifications

• Bachelor’s degree in Business Administration or related.
• +2 years of experience as an Executive Assistant, Personal Assistant or similar role.
• Outstanding organizational and time management skills
• Discretion and confidentiality.
• Proficient in Excel and Outlook.
• Effective leadership skills, excellent communication skills, both in written and oral communication, and organizational skills.
• Highly advanced English proficiency level is a must.
• Must be available 24 hours a day, 7 days a week.
• Time availability to travel to the US, work on rotating schedules and weekends.
• Valid US Visa is a must.